- Use Case
CUSTOMISED VISITOR MANAGEMENT SYSTEM
A flexible platform that streamlines visitor management, ensuring security and compliance while providing a seamless guest experience.
BENEFIT
The Advantages of Our Visitor Management System
Professional Experience
Provides a smooth and personalized experience for visitors through digital check-ins and custom branding.
Enhanced Security
Tracks and monitors visitor access to ensure that only authorized individuals are allowed entry.
Real-time Monitoring
Provides real-time tracking of visitor movements on the premises.
Data Insights
Collects and provides insights on visitor patterns for improving facility management.
Improved Efficiency
Reduces the manual workload for reception staff through automated check-in processes.
Compliance
Ensures adherence to labor laws regarding attendance and working hours.
Customization
Tailored to fit the organization's unique needs, including branding, check-in processes, and access controls.
Company Y was struggling with a traditional paper-based visitor management system, that led to :
Manual Data Entry
Reception staff had to manually log visitor details, leading to delays and inefficiencies.
Security Risks
There was no real-time monitoring of visitor movements, posing a potential security threat.
Lack of insight
The company had no data on visitor patterns, making it difficult to optimize their check-in processes or adjust staffing levels.
Non-Compilance
The paper logs were difficult to manage and didn’t meet GDPR requirements for data protection and visitor privacy.
Company Y adopted Customized Visitor Management System, resulting in
Digital Check-in
Visitors were able to pre-register online or use a tablet kiosk at reception to sign in quickly upon arrival.
ID Verification
The system implemented a photo capture and ID scanning feature to verify visitors' identities.
Access Control
The system integrated with the building’s access control system, automatically granting and revoking access to authorized visitors.
Real-time Alerts
Security staff received instant notifications of unauthorized or suspicious activity.
Data Protection
The system complied with GDPR by securely managing and anonymizing visitor data after a set retention period.
KEY FEATURES
Essential Tools for Seamless Visitor System
Emergency Evacuation
Real-time list of visitors present in the building for safe evacuation in case of emergencies.
Custom Branding
Allows organizations to customize the user interface with their branding, logos, and specific messaging.
Visitor Notifications
Hosts receive notifications when their visitors arrive, enhancing communication.
Access Control Integration
Syncs with existing access control systems (e.g., smart cards, key fobs) to manage building entry.
GDPR Compliance
Manages visitor data securely, with an option for automatic deletion after a set period.
Pre-registration
Visitors can pre-register online, reducing check-in time on arrival.
Touchless Check-in
Contactless check-in via QR code, mobile app, or facial recognition.
ID Verification
Capture visitor ID details, including photo verification.
Badge Printing
Instantly print visitor badges with photo, name, and time of entry.
Analytics & Reporting
Provides detailed reports on visitor patterns, peak hours, and return visitors.
TOOLS & PARTNER
All-in-One Tools to Elevate Your Visitor Experience
Kiosk Hardware
Digital check-in kiosks with touchscreens and badge printers
Mobile App Platforms
Enable mobile check-ins and pre-registrations
Access Control Systems
Integration with physical security systems
Cloud Services
For secure and scalable data storage
Facial Recognition Software
For touchless check-in
Partner
Collaboration with security and technology providers for seamless integration